| Goals/Tasks |
12 Months Prior to Move-In
Contact Event Manager to arrange Planning Meetings
Determine if an Exhibitor Workshop is Needed (Page 66)
Send Exhibit/Tradeshow Exhibitor Manual draft to Exhibitor and Technical Services Department
for Review (Page 66)
SUBMIT Initial Floor Plans via CAD (floorplans@mpea.com) (Page 47)
Identify Advertising Locations for Approval (Page 29)
|
9 Months Out
Exhibitor Guide Order Form to Exhibitor and Technical Services Department
(Page 66)
|
6 Months Out
Provide Meeting Space Update and Assignments
|
3 Months Out
Arrange Planner/Contractor Labor Meeting overview with McCormick Place (Pages 39-46)
Arrangements for Scooter/Wheelchair Service to Scootaround (Page 15)
|
2 Months Out
Submit Public Space Floor Plans for Review (Page 47)
Certificate of Insurance (Page 26)
Exhibitor List w/Booth # and Phone # to Exhibitor and Technical Services Department Show Coordinator (Page 65)
Request Box Office Services (if required) (Page 82)
|
30 Days Out
Ensure Exhibit Hall, Ballroom, Meeting Room, Registration Floorplans are Submitted
Arrange for Security Plan sent to McCormick Place Security Department (Page 62)
Transportation Plan/Traffic Agenda from Shuttle Provider (Page 20)
EAC List (Page 64)
Meeting Room Set-up Information (Pages 74-77)
Office/Attendee Service Center Floor Plans (Pages 47 and 50)
Utility Needs for Registration/Offices/Event Support Areas: Electrical to Event Manager, Telecommunications and Internet to Exhibitor and Technical Services Department Service Manager (Pages 50-52)
Catering/Concession Information to Chicago Restaurant Partners (Page 54)
Arrangements for Coat Check Service to Chicago Restaurant Partners (Page 59)
Setup Business Center Services to FedEx Office (Page 12)
Meeting Room Key Request and Access Schedule (Page 80)
First Aid Schedule (Page 53)
Exhibitor Service Desk Schedule and Floor Plan to Exhibitor and Technical Services Department/Service Manager (Page 65)
Parking Passes (Page 59)
W9 Tax Form (if applicable) (Pages 27-28)
Provide Non-Profit Tax Letter (if applicable) (Pages 27-28)
|
15 Days Out
Schedule Pre-Event Meeting
Final Exhibit Floor Plan To Exhibitor and Technical Services Department (floorplans@mpea.com)
Freight Door/Elevator Schedule from Official Service Contractor to Security Department (Page 63)
Final Public Space Floor Plans
Confirm Advertising Locations Sold to Exhibitors
Outline Anticipated 1st Amendment Demonstrations/Protestors (Page 37)
VIP Guest/Speaker List
Outline Invited Media/Press
Review Lost and Found Event Procedures (Page 59)
|
Move In
Request Fire Safety and Security Orientation for Floor Managers/Planners (Page 20)
Exhibit Floor Scooter Request Form to Security Department (Page 62)
|
