Exhibitor Appointed Contractors
The McCormick Place Exhibitor Appointed Contractor (EAC) Program is an annual building registration requirement for any third-party company providing event-related services with staff working on-site. The annual cost is $200.
The primary purpose of the EAC Registration Program is to support security, safety, and liability protocols. As the facility landlord, it is essential for McCormick Place to know who is working within the building and to ensure all parties understand and comply with applicable city, state, event, and building rules and regulations. Accurate contact information for on-site contractors is also critical in case of emergencies or to relay important building updates. Additionally, the registration process helps verify that all participating companies are legitimate businesses with proper liability coverage, safeguarding workers, exhibitors, attendees, and the facility itself.
Some key benefits of the EAC Registration Program include added peace of mind, knowing that all contractors working alongside your staff are held to the same safety and compliance standards; thereby enhancing the overall security of the work environment. Registered EACs also receive McCormick Place B.E.E.P. badges, helping to streamline entry for your staff.
Exhibitor Appointed Contractor Information
Right of Entry
The Right of Entry Agreement addresses areas regarding safety, damage, professional conduct, substance abuse, and theft. The Agreement is subject to renewal and/or updates annually regardless of when an initial Agreement was signed.
- The annual registration fee is $200.
- All organizations/companies that provide services to Event Organizers and Exhibitors for trade shows, conventions, public shows, private events and/or any event on the McCormick Place campus must be registered with MPEA. This includes but is not limited to GSCs, EACs, floral, security, carpet rental, transportation, empty crate removal, a/v rental, cleaning companies and production companies.
- The Event Management team will contact Event organizers to obtain a list of their exhibitors and any Exhibitor Appointed Contractors (EACs). These lists will be cross-checked to ensure that all companies registered with the event are also registered with McCormick Place. Any companies that are not currently registered with McCormick Place will be contacted. For the purposes of this process, compliance means that a company is registered with both the event and McCormick Place.
- Contractors will and can be held accountable for their actions and the actions of their employees. Disciplinary action by MPEA may include removal of discounts/privileges, temporary suspension of access or complete denial of access.
Mandatory Insurance Requirements
All insurance companies must be Rated A-VIII or better by A. M. Best Company. Coverage shall remain in full force and effect for the term of the Agreement. The Authority in its sole discretion can determine the adequacy of such coverage and may require additional coverage than the policies below in order to adequately insure both parties from a loss.
| TYPES OF INSURANCE | LIMITS |
| Commercial General Liability | |
| Coverage: | |
| Each Occurrence | $1,000,000 |
| Damage to rented premises | $500,000 |
| Personal & Advertising Injury | $1,000,000 |
| Products Liability/Completed Operations Aggregate | $2,000,000 |
| Automobile Liability | |
| Coverage: | |
| Bodily Injury and Property Damage Combined –Occurrence | $1,000,000 |
| Uninsured/Underinsured Motorist – Occurrence | $1,000,000 |
| Workers’ Compensation and Employer’s Liability | |
| Coverage: | |
| Workers’ Compensation | Statutory |
| *Employer’s Liability | $1,000,000/$1,000,000/$1,000,000 |
*Please note that an increase in umbrella coverage to offset the Workers’ Compensation and Employer’s Liability coverage will not be accepted by management.
Holder:
Metropolitan Pier and Exposition Authority
301 E. Cermak Rd
Chicago, IL 60616
Attn: EAC Registration
The METROPOLITAN PIER AND EXPOSITION AUTHORITY and their board members, officers, employees, and agents, as well as the Chicago Park District, its agents, officers, board members and employees, must be named as Additional Insured on all certificates of insurance for Commercial General Liability, Employer’s Liability, Automobile Liability, and Umbrella Liability.
The statement above must appear on your certificate of insurance.
Facility Appearance
All contractors have agreed to assist with maintaining the appearance of MPEA facilities that are incorporated into the Right of Entry Agreement. In addition, trades and contractors support the goal of projecting a professional image to our mutual customers during their visit to the facilities. Image becomes critical in all public spaces that a customer may access. Consequently, registered contractors are now expected to incorporate the following procedures into their event planning operations:
- Any area that may be used to dispatch labor is the responsibility of the contractor to keep clean and safe during the time that the area is occupied. In addition, prior to departure, the contractor must return the location in broom swept condition, including the removal of all trash and debris.
- Labor dispatch areas are not to be located in public areas, i.e. Connie’s, Level 2 Lobby, North Building or similar locations.
- It is the expectation of McCormick Place that the trades, GSCs and EACs will educate personnel on the following policies as well as agree to remedy any situation that may occur:
- Worker activity in public areas such as sleeping, taking breaks and playing cards does not project a professional image and is not acceptable.
- During break or lunch times, the parking of any motorized vehicles on the bridge between the South/North Buildings and Lakeside Center is not acceptable practice and must not occur in the future.
- Companies will assist with providing directions to their labor on where to travel in the building to get to check-in. Further, these companies will also provide guidance between the designated check-in area and the area where the worker is assigned.
Contact Information
Contact Us:
- Email: eventcontractors@mccormickplace.com
- Phone: 312-791-7295
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